Breakout Session Details
Friday Morning Breakout Sessions
How to Run a Rotary Meeting
Led by experienced Rotarian Hugh Ballou, this session will provide practical guidance on running engaging, efficient and impactful Rotary meetings. Learn how to craft an agenda that keeps members focused, create a welcoming environment that fosters participation and use time management techniques to stay on track. Hugh will also share tips on integrating Rotary traditions, recognizing member contributions and leveraging technology to enhance the meeting experience. Whether you're a club president, secretary or aspiring leader, you'll leave equipped with the tools to make your meetings more productive and inspiring.
Club Size Discussions: Small, Medium, & Large Clubs
Explore the unique dynamics and opportunities of Rotary clubs of varying sizes in these tailored discussions. Each group will focus on the specific challenges and advantages of managing small, medium or large clubs, providing actionable strategies to enhance membership engagement, streamline operations and maximize community impact.
Small Clubs: Dive into resourceful ways to amplify your impact with limited membership, foster close-knit connections and attract new members without overwhelming your team.
Medium Clubs: Explore the balance between maintaining a personal touch and scaling up your efforts. Learn best practices for organizing events, increasing visibility and managing steady growth.
Large Clubs: Tackle the challenges of coordination, communication and maintaining a sense of community in larger groups. Gain insights into managing committees, hosting large-scale events and leveraging the collective power of a big membership base.
Each session will provide a collaborative space to share ideas, successes, and solutions tailored to your club’s size and goals.
Applying for Rotary Grants
Join Rotary experts Marc Hudson and Mike Quillen for an in-depth session on how to successfully apply for Rotary grants. Whether you’re seeking funding for a local community project or an international initiative, this session will guide you through the grant application process from start to finish. Learn how to identify eligible projects, craft compelling proposals and meet Rotary Foundation requirements. Marc and Mike will share practical tips, common pitfalls to avoid and real-world examples of successful grant-funded projects. This session is perfect for clubs looking to maximize their impact through effective use of Rotary grants.
Discussion on Mental Health with Gregor Baum
Join Gregor Baum for an open and insightful discussion on the critical importance of mental health in today's world. Gregor will share practical tips, resources and personal experiences to inspire action and understanding. Attendees will have the opportunity to engage in thoughtful dialogue, exchange ideas, and learn how Rotary can play a role in promoting mental health and reducing stigma. This is a must-attend session for anyone passionate about making a difference in this vital area.
Harnessing Artificial Intelligence for Public Image & Strategy
Join Steve Lerch, an acclaimed public speaker and consultant with nearly a decade of experience at Google, for an engaging breakout session exploring how artificial intelligence (AI) can transform the way organizations approach public image, communication, and strategic growth.
In this session, Steve will share insights drawn from his years at the forefront of digital marketing and innovation, offering practical examples of how AI tools can streamline processes, uncover audience insights, and enhance storytelling. He will demonstrate how Rotary clubs and other organizations can use AI to build stronger connections with their communities, improve member engagement, and achieve greater impact. Don’t miss this opportunity to learn from a thought leader whose expertise has guided global brands, nonprofits, and advocacy organizations toward success in the digital age!
Mini Membership Summit
Membership is the lifeblood of Rotary, and this dynamic session is designed to tackle the opportunities and challenges of growing and sustaining your club's membership. Explore innovative strategies for attracting new members, retaining current ones and re-engaging past members. This summit will feature success stories, actionable tools and facilitated discussions to help clubs of all sizes thrive. Whether you're looking to enhance your outreach efforts, foster diversity and inclusion or create a more engaging club experience, this session will equip you with fresh ideas and practical solutions to strengthen your membership base and ensure your club’s continued impact.
saturday afternoon Breakout Sessions
Business Networking Session
Discover the power of professional connections within the Rotary network. This interactive session is designed to help participants build meaningful relationships, exchange ideas and explore collaboration opportunities. If you're an entrepreneur, business leader or professional looking to expand your network, grab your lunch and join us. Bring your business cards, an open mind, and be ready to make valuable connections!
Exclusive Attorney Networking Event
We are excited to announce a special attorney networking event at this year’s Rotary District Conference! This is a unique opportunity to connect with fellow legal professionals, convey insights, build referral relationships, share how rotary has influenced your career, deepen your Rotary engagement, and provide mentorship to aspiring Rotaract law students and young rotary lawyers. Click this link to register for this event. For questions or comments, please contact event host Peter Weissman peter.weissman@blankrome.com (Rotary Club of Front Royal).
Screening of Join or Die
Experience the thought-provoking documentary Join or Die, a film that delves into the importance of civic engagement and the power of community involvement. Centered on the work and ideas of Robert Putnam, author of Bowling Alone, the film explores the decline of social capital and its impact on democracy, mental health and societal well-being. After the screening, join an engaging discussion to reflect on the film’s themes and explore how Rotary clubs can play a pivotal role in rebuilding connections and fostering civic participation. This session is a must-see for anyone passionate about strengthening communities and making a difference.
Whiskey Tasting with Ron Napier
Embark on a flavorful journey through the world of whiskey with expert connoisseur Ron Napier. This guided tasting session will introduce you to a selection of fine whiskeys, offering insights into their unique flavors, distilling processes, and regional characteristics. Learn how to savor and distinguish different notes, from smoky and peaty to sweet and spicy. Whether you’re a seasoned whiskey enthusiast or a curious beginner, this session promises an enjoyable and educational experience. Come ready to raise your glass, expand your palate and share good company with fellow Rotary members. Cheers!
Wine and Cheese Tasting with Leslie Jester
Indulge in a delightful pairing of fine wines and artisanal cheeses in this curated tasting experience led by Leslie Jester. Discover the art of complementing flavors as you explore a selection of exquisite wines matched with cheeses that enhance their unique characteristics. Learn about the origins, tasting notes and pairing principles from knowledgeable guides and gain tips for creating your own pairings at home. Whether you’re a wine aficionado, a cheese lover or simply looking to enjoy a relaxing and flavorful session, this is a perfect opportunity to unwind, socialize, and savor the finer things in life.
ARts and Crafts: Paint and Decorate LOVE Letters or a Peace Pole With Jessica Hrbek
Join this interactive session led by Jessica Hrbek to unleash your creativity while embracing Rotary’s values. Choose to design and paint your own LOVE letters, representing unity and community, or decorate a peace pole, a powerful symbol of global understanding and harmony. No artistic experience is needed—materials and guidance will be provided to help you craft a meaningful and personal creation. Whether you take your masterpiece home or donate it to a public space, this hands-on activity is a wonderful way to relax, connect with others, and promote the values of peace and love in your community.
Peace Garden Service Project
Be part of a meaningful effort to promote peace and community by joining the Virginia Tech Peace Garden Service Project. In this hands-on activity, participants will engage in light garden work to beautify the space, install a Peace Pole featuring multilingual messages of harmony, and plant a tree to honor Rotary’s Environmental Area of Service. Whether you’re a seasoned gardener or trying your hand at planting for the first time, this project offers a unique opportunity to connect with others while contributing to a lasting symbol of unity and sustainability. All tools, materials, and guidance will be provided—just bring your enthusiasm and dedication to making a difference!